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In this article, unless the context otherwise requires:

BIDDER PREQUALIFICATION. Determining in accordance with rules adopted pursuant to this article that a prospective bidder or offeror satisfies the criteria for being included on the bidder’s list.

DEMONSTRATION PROJECT. A project in which a vendor supplies a service or material to the City for which the City does not pay but for which the City may be obligated to provide routine support such as utility cost and operating personnel.

ESTABLISHED CATALOG PRICE. The price included in a catalog, price list, schedule or other form that:

(1) Is regularly maintained by a manufacturer, distributor or contractor.

(2) Is either published or otherwise available for inspection by customers.

(3) States prices at which sales are currently or were last made to a significant number of any category of buyers or buyers constituting the general buying public for the materials or services involved.

INVITATION FOR BIDS. All documents, whether attached or incorporated by reference, which are used for soliciting bids in accordance with the procedures prescribed in § 3-5-9.

MULTI STEP SEALED BIDDING. A two phase process consisting of a technical first phase composed of one or more steps in which bidders submit un priced technical offers to be evaluated by the City and a second phase in which those bidders whose technical offers are determined to be acceptable during the first phase have their price bids considered.

PURCHASE DESCRIPTION. The words used in a solicitation to describe the materials, services or construction for purchase and includes specifications attached to, or made a part of, the solicitation.

REQUEST FOR INFORMATION. All documents issued to vendors for the sole purpose of seeking information about the availability in the commercial marketplace of materials or services.

REQUEST FOR PROPOSALS. All documents, whether attached or incorporated by reference, which are used for soliciting proposals in accordance with procedures prescribed in § 3-5-10.

REQUEST FOR QUALIFICATIONS. All documents which are used for obtaining statements of qualifications from bidders prior to issuing a solicitation.

REQUEST FOR QUOTATIONS. All documents which are used for soliciting price quotes for small amount purchases with procedures prescribed § 3-4-8.

SPECIFICATION. Any description of the physical or functional characteristics, or of the nature of a material, service or construction item. Specification may include a description of any requirement for inspecting, testing or preparing a material, service or construction item for delivery. All specifications, including those prepared by architects, engineers, consultants and others for public contracts, shall seek to promote overall economy for the purposes intended and encourage competition in satisfying this City’s needs and shall not be unduly restrictive.

UNSOLICITED PROPOSAL. A written proposal that is submitted on the initiative of the offeror or for the purposes of obtaining a contract with the City and that is not in response to a formal or informal request from the City. (Ord. 08-1137, passed 9-22-2008)

Statutory reference: A.R.S. § 41-2531 with changes